Summary:
There are 4 documents associated with tenancy of a property
1.
The Inventory
An
inventory comprehensively documents a
property and its contents, noting the condition of all items. It includes:
-
structural items, such
as doors and windows.
-
decor.
-
fittings,
such as bath and shower, kitchen cabinets.
-
furniture,
if applicable.
It also
describes and states the
condition of the garden and of any outbuildings.
When agreed and signed by the
tenant and the landlord or their representatives, the inventory
becomes a legal document.
Our
inventory report is compiled to be practical and clear. It is comprehensive and easy to understand. |
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2. The Check-in
At
the time that the tenant moves in ('checks-in'),
we can if you wish, go through the inventory report with them,
noting and revising any discrepancies in either content or condition of the items
listed. Some agents prefer to do this themselves, or
simply give the inventory to the tenant to check for themselves.
If Kirkdale makes the check-in, we
take meter readings and ensure that the Check-In Report is
agreed and signed by the tenant or their representatives. If, as
a result of the check-in, the inventory needs to be amended, we
will issue an updated copy of the inventory with a new version
number. |
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3. The
Check-out
The Check-Out
Report is carried out at the end of a tenancy when the condition
and contents of the property are noted together with respect to the Check-in
Report. Again, as with check-ins, letting agents have varying
procedural preferences. Some like to do the check-outs
themselves, some prefer it to be done with the tenants present,
while others give the tenants the option to be present or not.
If Kirkdale makes the check-out, we compile a Check-out
Report listing the changes and provide an updated copy of our
previous inventory,
if appropriate.
It is important to check-out
the property as soon as the tenant vacates, so that there can be
no dispute about any damage having occurred subsequently.
The Check-out
report is the basis for most claims made by landlords. A claim
is usually viewed more favourably by a Court of Law if the
report on which it is based has been compiled by an
disinterested third party such as an independent inventory
clerk. |
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| 4. A periodic (often 6 monthly)
inspection report.
We provide interim reports for letting
agents by arrangement, either on a short-term basis for holiday
or sickness cover, or on a longer-term basis. |
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A Kirkdale inventory will
typically include:
- Version number and date (for accurate record
keeping)
- A standard format for each room
- Pages for check-in and check-out procedure
- A set of instructions for the
tenant about what to do in case of emergency and what to do at time
of check-out
- The condition of each item is always stated
and for clarity, where there is a problem such as damage,
this is italicised and highlighted.
If you email us
mailto:sales@inventoryclerk.org.uk?subject=Sample inventory please...we
will send you an example of one of our inventories and we will offer
you the opportunity to have an inventory made for one of your
properties absolutely free and without obligation.
If you are pleased with our work and would
like to engage Kirkdale, we tailor our provision to your
requirements, incorporating those of our services and inventory
features that will help your business to grow.
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